Exempt Vendor Deposit/Payment - North Carolinians for Home Education

Dear Exempt Vendor,

Now that the 2025 Thrive! Conference is behind us, it is time to look ahead to the 2026 conference. The dates for the 2026 conference are May 21-23. As one of our special exempt vendors, you have the opportunity to keep your booth or priority in selecting a new one, and you have the opportunity to get a 5% discount off of the total booth price. We realize that the Aug. 1 date, and maybe even the Oct. 30 date, is too early for some of you to make plans for next year. Just know that you are important to us, and we will do everything we can to get you a good space, and you will not lose your exempt status.

The Exempt Vendor Policy:

Exempt vendors should return the “Invitation to Return” form, or fill out this online form, and pay the designated deposit by August 1. If the Aug. 1 deadline for the deposit is missed, the vendor will lose priority to the booth space previously occupied.
If the total booth balance is paid by August 1, there will be a 5% discount given.
Exempt vendors should pay any remaining balance by October 30. If this deadline is missed, the vendor will lose priority to the booth space previously occupied and will not be mapped or listed in conference information until balance is paid. We try not to do this, and only if needed.
Exempt vendors need to submit the “Exempt Vendor Completion Form” by October 30.
If a vendor does not maintain vendor hall policies, he can lose his exempt vendor status and will need to go through the selection process.
If exempt vendor misses a year, they will lose exempt vendor status at least for the following year.
As an exempt vendor, you will have these forms to fill out during the year:
1. Exempt Vendor Deposit—Due August 1
2. Exempt Vendor Completion Form—Due October 30
3. Conference Speaker Application (if speaking is desired; not the same as a vendor workshop)—Due November 30
4. Nametag Order Form (may also include lunch sandwiches)—Due in early to mid May)

Refund Policy:
Cancellations will receive refunds based on the following:

Received by August 1, will receive all funds paid less 20% of required deposit
Received by September 30, will receive all funds paid less 40% of required deposit
Received by October 31, will receive all funds paid less 80% of required deposit
Received by November 30, will receive a 70% refund.
Received by December 31, will receive a 60% refund.
Received by January 31, will receive a 40% refund.
Received by February 28, will receive a 30% refund.
Received by March 31, will receive a 20% refund
No refunds will be given after March 31.

Thrive! Exempt Vendor Deposit/Payment 2026

Apply to reserve your spot in the upcoming Thrive! Conference by August 1.

Company

This field is for validation purposes and should be left unchanged.

Name of your organization (as you want published on our website and in the program):(Required)

Organization Name (used for business purposes, if different)

Organization Mailing Address(Required)

Street Address Address Line 2 City State ZIP Code

Organization Email(Required)

Organization Phone(Required)

Primary Contact Name(Required)

First Last

Primary Contact Email(Required)

Primary Contact Phone(Required)

Vendor Hall Booth Selection

In this section, provide information about your booth selections.

Booth Space Sizes: Most booth spaces are 10 feet wide by 8 feet deep and include an 8 foot table, two chairs and drapes. There are a few unique booths available with each space being priced according to its size and location. There may also be variations in booth layouts because of structural restrictions, etc.

Booth Prices and Location: The following table groups booth by prices, and the map shows booth location in the Thive! vendor hall.

Booth Numbers	Price Per Booth	Deposit Per Booth
161-163, 167-170, 173-176, 180-182	$410	$103
132-133, 138-139, 185-187, 191-194	$440	$110
140-141, 156-158, 164, 166, 177, 179	$465	$116
128-129, 131, 134, 136, 142, 146, 149-152, 160, 171, 172, 183, 188, 190	$490	$123
48-54, 56-62, 65-71, 73-79, 105-109, 112-116	$505	$126
9-16, 23-26, 33-36, 82-88, 119-123, 184	$520	$130
8, 17, 22, 27, 42-45, 47, 63-64, 80-81, 93-94, 98-102, 110-111, 126, 143, 145, 147, 148, 153, 155, 159, 195	$550	$138
2-6, 29-30, 32, 37, 39-41, 46, 92, 95, 97, 103, 104, 117, 118, 124	$575	$144
7	$1,680	$420
38	$2,050	$513
55, 72	$1,950	$488
91	$2,800	$700
137	$1,365	$341

Vendor Map

Enter the booth numbers you are requesting(Required)

You may reserve the booth/s you had this year, or you may select other booths. However, the other booths may be reserved by exempt vendors that were in those booths the previous year.

Enter the second choice booth numbers you are requesting

Enter the third choice booth numbers you are requesting

If none of my three choices are available, I would like to keep the booths that I occupied the previous year.

If none of my three choices are available, I would like to be contacted to pick different booths.

Deposit or Full Price(Required)

Enter the dollar amount of the deposit or payment. If you are completing the full payment for your booth/s by August 1, be sure to take your 5% discount. Take the full cost of the booth/s and multiply by 0.95 for the discount price.

Total

Payment Method(Required)

I want to pay with a credit card.

I want to pay with a check.

Make out the check to NCHE, and write “Vendor Completion” in the memo line. Mail your check to NCHE, 8600 Ducksbill Drive, Charlotte, NC 28277-5655.

Billing Address
Same as previous

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Credit Card

American Express
Discover
MasterCard
Visa
Supported Credit Cards: American Express, Discover, MasterCard, Visa
Card Number
Expiration Date Month Year
Security Code Cardholder Name

Refund Policy:

Exempt vendors that make a payment (deposit or full payment) by August 1 will have first dibs on their spot in the next Thrive! Conference. Also, only exempt vendors have the option of making a full payment on booths by August 1 and taking a 5% deduction.
Cancellations must be submitted in writing or via email and refunds are based on the following:

Received by August 1, will receive all funds paid less 20% of required deposit

Received by September 30, will receive all funds paid less 40% of required deposit

Received by October 31, will receive all funds paid less 80% of required deposit

Received by November 30 will receive a 70% refund.

Received by December 31 will receive an 60% refund.

Received by January 31 will receive a 40% refund.

Received by February 28 will receive a 30% refund.

Received by March 31 will receive a 20% refund

No refunds will be given for any reason after March 31.

Agreement to the Refund Policy(Required)

I agree to the refund policy stated above.